Summer is here, and it’s time to enjoy the sunshine, good food, and great company. A BBQ is the quintessential Aussie way to celebrate the season, but making your gathering inclusive and accessible ensures everyone can share in the fun.
At AVAS, we believe in fostering connection and inclusion. Here’s how to plan a summer BBQ that’s welcoming, fun, and memorable for everyone.
1. Choose an Accessible Location
The first step to hosting an inclusive BBQ is picking the correct location. Accessibility is key to ensuring all your guests feel comfortable and included.
- Outdoor Spaces: Parks with step-free access, flat surfaces, and nearby accessible restrooms are ideal.
- Shaded Areas: Protect your guests from the summer heat by setting up under trees, umbrellas, or pop-up tents.
- Home Barbecues: Rearrange outdoor furniture to create open pathways for guests with mobility aids. Remove tripping hazards like loose rugs or uneven surfaces.
When planning, consider proximity to parking or public transport for guests who may have difficulty travelling long distances. Being thoughtful about the venue helps create a space where everyone can relax and enjoy the day.
2. Plan an Inclusive Menu
Food is the highlight of any summer BBQ, so ensuring everyone can enjoy the spread is essential. A diverse, well-labelled menu goes a long way in making your gathering inclusive.
- Offer Variety: Include vegetarian, vegan, and allergy-friendly options alongside classic BBQ fare. Think grilled vegetables, tofu skewers, gluten-free buns, and dairy-free dips.
- Label Everything: Clearly mark all food items with potential allergens like nuts, gluten, or dairy.
- Easy-to-Eat Options: Provide finger foods or pre-cut items for guests who may have difficulty using utensils.
- Drinks for All: Offer a range of beverages, including sugar-free and non-alcoholic options.
A well-thought-out menu ensures no one feels excluded, and everyone can enjoy the delicious flavours of summer.
3. Create a Comfortable Atmosphere
Your guests’ comfort is just as important as the food and activities.
- Stay Cool: Set up shaded seating areas and provide fans or water misters to keep guests cool on hot days.
- Adjust Lighting: Use soft, adjustable lighting for evening BBQs to create a relaxing environment without overstimulation.
- Music and Noise Levels: Keep background music at a moderate volume to ensure guests can comfortably chat and enjoy the atmosphere.
If possible, provide comfortable, padded seating for guests who may find standard outdoor chairs uncomfortable. A comfortable setting encourages guests to stay longer and enjoy the event.
4. Organise Accessible Activities
A BBQ is more than just food—it’s about having fun together. Make sure your activities are inclusive and enjoyable for all.
- Adaptable Games: Choose games that are easy to modify, like bocce ball, cornhole, or trivia.
- Sensory-Friendly Options: Provide colouring books, tactile sensory toys, or puzzles for guests who prefer quieter activities.
- Quiet Areas: Set up a small, designated quiet space for anyone who might need a break from the noise and excitement.
Consider incorporating group activities like karaoke or storytelling, which don’t require physical exertion but allow everyone to participate. Including a mix of activities ensures everyone can join in, regardless of their abilities or preferences.
5. Summer BBQ Safety Tips
Safety is always a priority when cooking and entertaining outdoors.
- Supervise the Grill: Keep the BBQ area clear of children and pets and always have a responsible adult supervising.
- Non-Slip Mats: Place mats near high-traffic areas to prevent slips and falls.
- Use Proper Tools: To cook safely and efficiently, equip yourself with long-handled tongs, heat-resistant gloves, and a meat thermometer.
Keep a small first aid kit nearby in case of minor injuries, such as cuts or burns. Taking simple precautions keeps your event running smoothly and safely.
6. Encourage Social Inclusion
One of the best parts of a BBQ is connecting with others. Foster a welcoming and inclusive atmosphere by:
- Mixing Seating Arrangements: Arrange tables and chairs to encourage mingling and conversation.
- Pairing Guests: Introduce guests to others they might not know to build new connections.
- Inclusive Activities: Ensure everyone feels involved in games and discussions, regardless of their abilities.
By creating a socially inclusive environment, you help guests feel valued and engaged. For example, consider having an icebreaker activity at the start to help guests connect.
7. Consider Accessibility for Cleanup
After the party, consider ways to make cleanup accessible for everyone who wants to help.
- Provide Separate Bins: Have clearly labelled bins for recycling, general waste, and compost.
- Use Lightweight Tools: Provide lightweight brooms or dustpans for easier handling.
- Accept Help Graciously: If guests offer to assist, guide them to tasks that align with their abilities.
Sharing the responsibility can make everyone feel more involved while lightening your workload.
8. Capture the Memories
Don’t forget to document the fun! Photos and videos are a great way to remember the event and celebrate the connections made.
- Group Photos: Include everyone in group shots, ensuring the space is accessible for all.
- Candid Moments: Capture genuine smiles and laughter during activities and meals.
- Photo Sharing: Send digital copies to your guests after the event as a memento.
Documenting the day is a great way to reflect on the joy of inclusion and connection.
Conclusion: A Summer BBQ Everyone Will Remember
With thoughtful planning, your summer BBQ can be an inclusive and accessible event that everyone enjoys. Small touches, such as choosing the right location, planning a diverse menu, and creating a comfortable atmosphere, make a big difference.
At AVAS, we’re here to support you in making every event special and inclusive. Need help or advice for hosting accessible gatherings? Contact us today for guidance and support.
